Appointment & fees
Simple to appoint. Clear on cost.
Six steps from first contact to the mediation day. A fixed fee, quoted in writing before any party commits, covering preparation, the day and the settlement paperwork.
Appointing a mediator
Step by step
One party can start the process. I am happy to write to the other side to explain mediation and invite them to take part.
Get in touch
A free telephone call to discuss the dispute in outline and whether mediation is likely to help at this stage. Either party, or both together, can start; advisers are welcome to make the first contact. Dates are typically available within ten working days.
Conflict check
Run against a single conflict register covering parties, insurers, solicitors, counsel and repairers, across both my mediation and expert practices. I decline if there is any doubt.
Written proposal
You receive the agreement to mediate with the fixed fee, the proposed date and the venue or online arrangements. The date is held provisionally.
Signed and paid
The agreement to mediate is signed by all parties and by me. The appointment is confirmed, and the date reserved, only when everyone has signed and the fee has arrived in cleared funds. Until then nothing is agreed.
Papers
Position papers and an agreed bundle are exchanged by secure means on a short, fixed timetable. I speak privately with each side beforehand.
The day
Online, in person or hybrid. Settlement terms are drafted and signed before the mediation closes. Even where a case does not settle on the day, it can narrow the issues and identify the next step.
Fees
One fixed fee, agreed in writing.
Every appointment is quoted as a fixed fee, stated in the agreement to mediate before the parties commit. For disputes under £50,000 I am signed up to the Civil Mediation Council Fixed Fee Mediation Scheme and use its published rates. Above that, a fixed fee per party is quoted against the papers.
- Under £50,000
- Disputes below £50,000 are mediated under the Civil Mediation Council Fixed Fee Mediation Scheme at its published rates.
- Above £50,000
- A fixed fee per party, quoted against the papers and agreed in writing before booking.
- Online, in person or hybrid
- The format is chosen to suit the value and shape of the dispute. Lower-value matters are usually dealt with online.
- All-inclusive
- Reading the papers, pre-mediation calls, the day and drafting support are included. Only pre-agreed extras such as travel or venue hire are added.
What the fee covers
- Conflict check and the agreement to mediate
- Reading the position papers and bundle
- Pre-mediation calls with each party
- The mediation day itself, in person or online
- Drafting support for the settlement agreement on the day
- A venue in the City of London where required, or secure video rooms
The agreement to mediate and standard terms are provided with every proposal.
Mediator profile (PDF, 4 pages) Background, areas of practice, how the day runs and the boundary with my expert work. For instructing solicitors and referrers.Panels & providers
Directly, or through a provider.
You can appoint me directly using the steps above, or through a mediation provider or panel on which I sit. Where an appointment comes through a provider, that provider's agreement to mediate, fee terms and administration apply. Appointments are accepted on a non-exclusive basis from all routes.
- Visit
The Barrister Group
Mediation panel, England & Wales
- Further panels and schemes are added as appointments open.
How is the fee split?
Usually equally between the parties, but any arrangement the parties agree is fine. The split is recorded in the agreement to mediate.
Are there any extra costs?
The fee is fixed for the appointment. Travel outside London, external venue hire and any time beyond the agreed day are quoted in advance and only incurred with the parties' agreement.
Can a mediation be arranged quickly?
Yes. Dates are usually available within a few weeks, and sooner where a court timetable or a sale completion requires it.
When is my date confirmed?
When every party has signed the agreement to mediate and the fee has cleared. A date offered before then is provisional and may be released if another matter confirms first.
Can I send documents through the website?
No. The website forms are hosted outside the United Kingdom and are for an outline enquiry only. Once an appointment is agreed, documents are exchanged by secure means and held in the UK.
Who signs the agreement to mediate?
Every party to the dispute, and their representatives where they attend. It records the fee, the date, confidentiality and the without-prejudice nature of the process.
Start a conversation
Check my availability.
Send the parties' names, the nature of the dispute and the dates you are working to. I will come back with a fixed-fee proposal.
Prefer email? roger@newbydisputeresolution.com · 07500 138470
Roger Newby
Independent Civil & Commercial Mediator